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INFORMATION NOTICE ON THE PROCESSING OF PERSONAL DATA
Privacy Notice – CEKA Law & Consultancy Office
We have prepared this Notice to inform you about the personal data that may be processed by CEKA Law & Consultancy Office, the purposes of such processing, the legal basis and methods of personal data collection, the recipient groups to which your personal data may be transferred, and your rights under the Personal Data Protection Law No. 6698 (“PDPL”). This Notice applies to personal data of real persons and does not apply to cases where CEKA Law & Consultancy Office acts as a “data processor.”
As one of Turkey’s leading law firms, we attach great importance to the protection of your personal data processed in our capacity as “data controller” under the PDPL, the Attorneyship Law No. 1136, and other relevant legislation, as well as to attorney-client confidentiality. We prioritize transparency and accountability in our personal data processing activities and related processes. Your personal data is processed in accordance with the legislation, within the purposes and limits specified below, and we take utmost care to implement the necessary administrative and technical measures.
Within the scope of our infrastructure certified under ISO 27001:2013 Information Security Management System, ISO 22301 Business Continuity Management System, and ISO 9001:2015 Quality Management System, our business processes, including personal data processing, are conducted in compliance with the legislation and according to pre-established corporate policies and procedures. Our personal data processing activities are carried out in line with CEKA Law & Consultancy Office’s policies and procedures regarding the processing, storage, and destruction of personal data, and as described in this Notice.
Your personal data may be collected before, during, or after the provision of services by CEKA Law & Consultancy Office or in relation to a product/service transaction with CEKA Law & Consultancy Office, through information and documents you create or share, transactions, stakeholders, publicly available sources and platforms (such as press, trade registry, and chamber of commerce records), communications and research conducted by CEKA Law & Consultancy Office through various channels, meetings, interviews, correspondences, and through our website or social media, both verbally, in writing, and electronically. These data may be processed automatically (through electronic systems and programs) or non-automatically (through physical files and records) for the purposes stated herein.
Your personal data will be stored in Turkey for the duration prescribed by the relevant legislation or for the period necessary to achieve the purposes for which they were processed. Upon expiration of the relevant periods, your personal data will be deleted, destroyed, or anonymized in accordance with the legislation and CEKA Law & Consultancy Office’s policies and procedures.
Processing of Personal Data within Our Main Activities
Legal Grounds for Processing Personal Data
Your personal data may be processed, to the extent necessary, for the purposes outlined below in the context of legal consultancy/attorneyship services provided to our clients, business development, procurement processes, management and administration, and financial operations of CEKA Law & Consultancy Office, based on the legal grounds stipulated in Articles 5/2(c), (d), (e), and (f) of the PDPL or, where required, with your explicit consent:
5/2(c): Directly related to the establishment or performance of a contract
5/2(d): Made public by the data subject
5/2(e): Required for the establishment, exercise, or protection of a right
5/2(f): Necessary for the legitimate interests of the data controller
Additionally, your personal data may be processed for the purpose of conducting legal proceedings based on Article 5/2(e), to fulfill our obligations under applicable legislation, primarily the Attorneyship Law No. 1136, and to respond to requests for information and documents from authorized authorities under Article 5/2(ç) and 5/2(f).
Changes in legislation, legal developments, and notifications regarding our newsletters, publications, and events may be processed based on the legitimate interests of CEKA Law & Consultancy Office under Article 5/2(f) or, where relevant, with the explicit consent of persons interested in our services, publications, and events.
1. Legal Consultancy and Attorneyship Services
Within the scope of our legal consultancy and attorneyship services, personal data may be processed regarding our clients, project stakeholders, suppliers consulted for consultancy/support, experts whose opinions are sought, individuals or parties involved in or subject to relevant consultancy or attorneyship services or disputes, their representatives and employees, and third parties such as judges, prosecutors, representatives, experts, and notaries.
1.1. Purposes of Processing Your Personal Data
Your personal data is processed for the following purposes:
Providing legal consultancy and attorneyship services to clients and fulfilling and reporting other contractual obligations
Communications made on behalf of clients, with their stakeholders or third parties
Informing clients about legislative and other developments
Obtaining expert, judicial, and advisory opinions related to services provided; procuring products/services from third parties and managing related processes
Issuance of professional service invoices, payment processing, accounting, and reconciliation
Conducting corporate communication processes and strengthening client relations and communication
Organizing and announcing events arranged or attended by CEKA Law & Consultancy Office
Managing internal processes such as finance, IT, HR, office management, secretariat, correspondence, and archiving
Ensuring the security of assets and information
Management and administration of corporate structure, internal reporting, auditing, business development, contract management, legal and accounting processes, and implementation of internal rules and policies
Providing necessary information and documents to judicial and administrative authorities, including enforcement offices and law enforcement, in line with relevant legislation
Fulfilling obligations under the Attorneyship Law No. 1136 and other relevant legislation
1.2. Transfer of Your Personal Data
In line with standard procedures, your personal data may be shared, where necessary and to the extent required for the above purposes, with:
Clients, project stakeholders, consulted experts and advisors, courts, notaries, and relevant institutions and organizations for legal consultancy and attorneyship services
Banks for payment processing
Organizations, venues, or other parties for event management
Suppliers and consultants providing services in IT, HR, finance, accounting, auditing, design, cargo, mass communication, etc.
Authorized authorities under legal obligations or requests for information, or competent authorities in case of disputes
2. Business Development and Newsletter Publications
Personal data of clients, project stakeholders, relevant suppliers and experts, their representatives and employees, and individuals interested in our services and publications may be processed.
2.1. Purposes of Processing Your Personal Data
Your personal data is processed for the following purposes:
Providing legal consultancy and attorneyship services to clients and fulfilling other contractual obligations
Conducting business development and improving our services
Managing corporate communication and strengthening client relations
Sharing newsletters, publications, articles, and legal updates with current and potential clients or others interested
Organizing and announcing events arranged or attended by CEKA Law & Consultancy Office
Managing internal processes including finance, IT, HR, office management, secretariat, correspondence, and archiving
Ensuring the security of assets and information
Corporate governance, internal reporting, auditing, business development, contract management, legal and accounting processes, and implementation of internal rules and policies
Providing information and documents to judicial and administrative authorities, including enforcement offices and law enforcement
Fulfilling obligations under the Attorneyship Law No. 1136 and other relevant legislation
2.2. Transfer of Your Personal Data
Your personal data may be shared, where necessary and legally appropriate, with:
Organizations, venues, or other parties for event management
Platforms compiling professional experience data (with client approval, domestically and internationally)
Suppliers and consultants in IT, HR, finance, accounting, auditing, design, cargo, mass communication, etc.
Authorized authorities or competent authorities in case of disputes
3. Procurement Processes Outside Core Business Activities
Personal data of suppliers, landlords, service providers, their representatives and employees may be processed in procurement processes outside CEKA Law & Consultancy Office’s core business activities.
3.1. Purposes of Processing Your Personal Data
Conducting procurement and purchasing processes necessary for office needs, fulfilling contractual obligations, and ensuring communication
Invoicing, payment, accounting, and reconciliation
Managing internal processes including finance, IT, HR, office management, secretariat, correspondence, and archiving
Ensuring the security of assets and information
Corporate governance, internal reporting, auditing, business development, contract management, legal and accounting processes, and implementation of internal rules and policies
Providing information and documents to judicial and administrative authorities, including enforcement offices and law enforcement
Fulfilling obligations under the Attorneyship Law No. 1136 and other relevant legislation
3.2. Transfer of Your Personal Data
Your personal data may be shared, where necessary and legally appropriate, with:
CEKA Law & Consultancy Office Partnership and banks for payment processing
Other suppliers from whom services are procured
Clients and relevant institutions where necessary
Authorized authorities or competent authorities in case of disputes
Website Usage
Necessary cookies may be used temporarily for visitors to access our website at http://www.deneme.kozmosbilisim.com efficiently. These cookies are automatically deleted at the end of the session.
Your personal data may also be shared with service providers and authorized authorities in case of legal requests or disputes.
Processing Personal Data in Other Activities
If personal data needs to be processed for incidental activities outside the main activities, such processing will always be carried out in accordance with Articles 5 and 6 of the PDPL, based on one of the following legal grounds or your explicit consent:
Your explicit consent
Explicitly required by laws
Necessary to protect the life or bodily integrity of the person or another where consent cannot be given
Directly related to the establishment or performance of a contract
Necessary for CEKA Law & Consultancy Office to fulfill its legal obligations
Personal data made public by you
Necessary for the establishment, exercise, or protection of a right
Necessary for the legitimate interests of CEKA Law & Consultancy Office, without violating your fundamental rights and freedoms
Your Rights and Contact
Under the PDPL, you have the following rights:
To learn whether your personal data is processed and to request information
To learn the purpose of processing and whether it is used appropriately
To know the third parties in Turkey or abroad to whom personal data is transferred
To request correction of incomplete or inaccurate data, deletion, or destruction, and notification of third parties to whom data was transferred
To object to automated processing that produces negative results
To request compensation for damages resulting from unlawful processing
You can exercise your rights by submitting a written request to:
Prizma Plaza, Adalet, 1586/3. Sk. No:24 K:1 D:2, 35370 Bayraklı/İzmir
or via email: info@avukatcihatkaya.com (from your registered email address).
To ensure an appropriate response, your request must be clear and specific, pertain to you (or you must have authorization to act on behalf of another, documented accordingly), and include your full name, ID number (TCKN or passport for foreigners), address for response, and identity verification documents.
